Tuesday, March 9, 2010

Administrative/Executive Assistant, Government Relations Office - Pittsburgh - South Hills, PA

Posted: 3/9/10

Government Relations Office seeks Executive Assistant to work in a dynamic environment where you will assist and support fellow staff conducting services in administration, communication, community and public relations.

Located 2 miles from downtown Pittsburgh in the South Hills
Office Hours: Monday-Friday 8:30 a.m. - 5:00 p.m.
Salary: $22,000, no benefits
Start Date: Monday, April 5th

RESUMES WILL BE ACCEPTED UNTIL MONDAY, MARCH 22, 2010, 5:00 P.M.—NO EXCEPTIONS.
INTERVIEWS WILL BE SCHEDULED WITHIN ONE WEEK OF RESUME CLOSING DATE.

Qualifications:

Meticulous attention to detail
Exceptional organizational skills
Exceptional customer service skills, including phone skills
Ability to communicate effectively verbally and in writing in a positive and diplomatic manner
Active and effective listening skills, including writing letters through dictation
Ability to work with others and serve a diverse community of people with multi-faceted issues
Ability to shift easily between tasks as required and with or without specific direction
Ability to meet deadlines and complete projects and tasks on time, as well as manage deliverables and deadlines
Software skills: MS Office, especially Word and Excel, Database management, etc.
Experience and comfort using on-line resources for research, locating data and documents in a timely manner
Knowledge, experience and/or ability to learn the city, state and federal agencies responsible for various customer needs
Ability to work both independently and cooperatively
Ability to exercise professional judgment and maintain confidentiality
Education: Associates or Bachelor’s degree and/or 3 years of equivalent executive office experience

Specific Duties:

Administrative

The key focus of this position’s duties include but are not limited to:

Answer and route incoming phone calls
Responsible for maintaining supervisors’ schedule, by keeping track of all invitations received, learning supervisor’s priority for attending events, accepting or declining invitations, and making sure all details are on the office and supervisors’ work calendars
Re-organize and maintain internal filing systems, both online and in paper
Process mail and mailings, distribute within office and send outgoing mail
Maintain updates to contacts, business cards and other correspondence resources
Draft letters through dictation
Maintain inventory and order office supplies as needed
Communicate with various government agencies to support the needs of customers

Customer Services

Mange customer inquires and casework
Greet and serve customers
Determine appropriate course of action to solve problems and create solutions
Research government services to determine appropriate course of action to fulfill customer needs

TO APPLY: Please submit resume and cover letter to: Pgh.exec.2010@gmail.com

Please mention that you heard about this opportunity from Dewey & Kaye Jobs Watch in your cover letter when applying for this position.

The Dewey & Kaye division of McCrory & McDowell LLC provides strategy development, planning, financial sustainability, facilitation, training and executive search services to help nonprofits, foundations, community collaboratives and government agencies address strategic, operational and administrative issues.

Founded in 1951, McCrory & McDowell LLC today ranks as one of the largest accounting and consulting firms in the region, offering a wide range of services through distinct, but integrated groups that include Dewey & Kaye, Diversified Medical Management, Three Rivers Institute, and McCrory & McDowell's accounting, tax, and business consulting practices.